POSITION:                           DIRECTOR OF INFRASTRUCTURE

DEPARTMENT:                  HOUSING/OPERATIONS & MAINTENANCE

CLASSIFICATION:             PERMANENT FULL-TIME

WAGES:                                SALARY BASED ON QUALIFICATIONS

SUMMARY OF POSITION

Reporting to the Director of Operations and accountable to the Chief and Council of the Kahkewistahaw First Nation, this position is responsible for overseeing and coordinating key public works and housing services provided to the Kahkewistahaw First Nation to develop and aid the growth of the community. They will be responsible for researching and implementing improvements to the operation of the departments in their charge, formulation of policies, and coordination of activities in accordance with general policies established by the Kahkewistahaw First Nation.

DUTIES AND RESPONSIBILITIES: 

  1. Oversees the management of the day-to-day administration of the Housing and Operations & Maintenance departments.
  2. Assess and monitor workload, administrative and support systems, and internal reporting relationships; identify opportunities for improvement; direct and implement changes.
  3. Establish, within Kahkewistahaw policies, appropriate service and staffing levels; monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures within the departments, allocating resources accordingly.
  4. To develop and recommend to Council for approval, policies, and procedures for management of the Operations & Maintenance and the On-Reserve housing programs.
  5. Prepare and submit to the Director of Operations, for review, a draft annual budget and a draft multi-year financial plan.
  6. Annually, and more often, if necessary, identify and assess any significant risks to the First Nation’s housing & public works assets.
  7. When requested, attend meetings of Council and the Committee.
  8. Have prepared and provided to the Council and/or the Committee:
  • Year to date borrowings, loans and payments in respect of each capital project.
  1. Report the status of a capital project, including:
  • A comparison of expenditures to date with the project budget.
  • A detailed description of any identified legal, financial, technical, scheduling or other problems.
  1. Ensure compliance with the on-reserve Housing Policy, Operations & Maintenance Policy, National Building Code of Canada, safety standards and procedures.
  1. Responsible for overseeing all renovation and new construction projects.
  2. Responsible for updating and maintaining the Kahkewistahaw First Nation 5-year capital plan in consultation with the Director of Operations and the Portfolios Councilor’s.
  3. Responsible for negotiating, preparing and maintaining all external labor and service delivery contracts.  Ensure contractors are approved by the Director of Operations prior to engagement.
  4. Responsible for ensuring expenditures are consistent with annual approved budgets.
  5. Submit and approve time sheets along with the appropriate leave form for payroll processing on a bi-weekly basis.
  6. Consult with the Human Resource Manager when requesting employees including casual employees.
  7. Comply with all Kahkewistahaw First Nation Policies and Procedures and responsible for development, revisions and implementation of the new revisions.
  1. Oversee staff performing rent calculations and verification of income, rent intake and deposits move-in/move-out procedures.
  2. Oversees interaction with members regarding complaints and violations.
  3. Guides staff in effectively resolving difficult tenant issues and disputes.
  4. As a Program Manager, assist the Director of Finance with the preparation and monitoring of departmental operating budgets.
  5. Controls rent arrears, damage deposits and tenant transfer requests.
  6. Implements a performance management process for all staff which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review.
  7. Ability to establish and maintain effective relationships with contractors, tenants and the general public and to promote a positive team environment.
  8. Strong supervisory and leadership skills and demonstrated ability to build productive teams of staff performing varied functions.
  9. Demonstrated ability to work under pressure, multi-task conflicting demands, meet deadlines and work independently.
  10. Demonstrated ability to deal with sensitive situations with tact and diplomacy.
  11. Demonstrated ability to prepare complex budget and statistical reports.
  12. Review plans, ensuring that records and files are updated to incorporate changes; revise maps as appropriate.
  13. Evaluate and forecast the community’s needs, develop and design capital improvement projects.
  14. Any other duties as assigned by the Immediate Supervisor.

EVALUATION PERIOD:

A probationary evaluation of three (3) months for new employees and annually upon anniversary date of employment.

QUALIFICATONS:

  • A Degree or Diploma in Business Administration from a recognized College/University with 5 years’ work experience in the Housing Management sector and extensive knowledge of public works or engineering.
  • Must have a strong background in finance, budgeting, reporting and monitoring.
  • Experience in project coordination and people management and support ongoing quality

improvement efforts.

  • Possess the ability to operate a computer with word processing, database and spreadsheet

applications.

  • Excellent project management and administrative skills.
  • Strong interpersonal skills, strong problem-solving skills and must be resourceful and creative.
  • Must bring a positive attitude and be of a pleasant, courteous and professional manner as well as being punctual, reliable and ensure that confidential matters remain confidential.
  • Possess excellent communication skills both orally and written, to effectively deal with external agencies, fellow employees, Band Membership, the public and Chief and Council.
  • Must be able to work under pressure to meet deadlines, possess excellent time management skills, take direction and work with minimal supervision.
  • Works well under pressure, able to meet demanding deadlines.
  • Excellent time management skills.
  • Excellent written and communication skills.
  • Must have worked with First Nation communities and organizations and be familiar with CMHC and Band Housing reporting requirements.
  • Possess a valid driver’s license and own a reliable vehicle.
  • Must provide 3 (three) current written references along with resume.
  • Submit a current up-to-date criminal record check (CPIC).
  • Must provide a drug screening test if selected for the position.

DEADLINE: Wednesday, July 6, 2022 @ 4:30 PM

SUBMIT TO:

Human Resource Manager
Kahkewistahaw First Nation
P.O Box 609, Broadview, SK, S0G 0K0
Phone: (306) 696-3291 Ext. #265
Fax: (306) 696-3201
Email: apply@kahkewistahaw.com